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Approval Process

Our approval process is designed to ensure that curriculum developed at Laney meets the high standards of our faculty and will meet state approval requirements. This means that sometimes our process may seem long, but it is for good reasons.

For an overview of the district process, click here: Peralta District Curriculum Process 2013 10 01

Once you submit a course or Program in CurricuNet META, there are a series of steps that are taken before it reaches the curriculum committee.

To track your proposal after you have submitted it to META:

  • Login, click on “Curriculm” in the black bar at the top, and then select “Course” or “Program.”
  • Select “My Courses” (or “My Programs,” as the case may be), your discipline, “In Review,” and enter the course number.
  • When your proposal comes up, click on it and you will see the Course History.

Here is the new pathway for approvals:

Level 01: The proposal is launched by the originator, which changes it from Draft status to In Review.

Level 02: Department Chair – Chairs review curriculum to determine appropriateness for the needs of the department.   If there are changes requested, the course goes back to the originator. Department Chair approval is required for all proposals.  Your Department Chair should approve or reply within five working days.

If your Department Chair requires changes in the proposal, s/he will return it to you for more work.

Check  your “Approvals” (in the black log at the top when when you login). You will see a small number indicating the number of approvals that you have waiting, and these will include the proposal that your department head has returned to you.

Click on “Approvals,” and then on your proposal.  You will see the History page, and the comments made by your department chair when s/he sent it back to you. Click on “View Course Proposal” and edit it as requested.

When you are ready to submit, go back to your “Approvals” page and then click on the proposal to see the History page again. Next to the word “Action,” select “Requested Changes Made,” make any comments you want to make in the dialog box, and click “Submit.”

If your department head is satisfied, s/he will then move it to the next level.

Level 03: Lead Technical Review – This step has no time limit because this is where the course is evaluated from a technical standpoint. No judgements are made on whether or not the course will pass, just verification that the form is filled out according to our standards.

Your technical reviewer may also return the proposal to you for more work. This process will follow the same sequence of steps as in Level 02 above.

Level 04 is shared by three approvals:

Student Learning Outcome Coordinator – SLOs  and PLOs are an integral element of meeting accreditation standards, and thus require thorough review.  The Student Learning Outcome Coordinator will also examine other parts of the proposal to assure that the means of assessing an SLO that is indicated in the SLO portion of the outline is reflected in the assessment section or elsewhere in the proposed COR; see the guidelines and examples provided in the Rubric for SLO Approval with Examples.   The SLO Outcome Coordinator should approve or respond to the originator within five working days. If your SLOs are sent back to you, you will have to make the change and then re-launch the proposal.

Articulation Officer – For courses that transfer, outlines are reviewed by our articulation office.  This is also a place where you can meet with our AO to make sure your course meets articulation standards. See her website for more information Articulation Officer approval is required for all proposals. The Articulation Officer should approve or reply within five working days.

Librarian – All courses except Fee Based Courses are sent to the librarian to ensure that we have supportive materials for the class. Librrian approval is required for all proposals. The Librarian should approve or reply within five working days.

Level 05 is shared by the members of the Laney curriculum committee, the Curriculum Committee Chair, the Vice President of Instruction, and your dean.

Dean Although deans may not impede curriculum, it is important that they are involved in the process and have time to review the courses or programs and provide constructive feedback.

Curriculum Committee – Here we may ask you questions or ask you to make additional changes. Please note time on agenda that your items are to be reviewed. These are estimates, so please be patient.

Important Note: If every step takes the maximum number of days allotted, that is at least 30 working days before it gets to the committee, so please keep deadlines in mind when you are getting ready to submit your course/program. Once these steps are taken, the outline will return to the Originator to make any changes recommended. Once they re-Submit the course it will continue to the full committee for review and for a vote at the meeting. Committee members may have questions about the course, what/why changes were made or the justification for a new course or program.

After the Committee votes on the course and it is approved by a majority, the outline moves to the Vice President of Instruction for review before heading to the district meeting (CIPD) for final review before it is sent to the State Chancellors office for approval.

CIPD (Council on Instruction, Planning  and Development) – This is the final step before the course/program can be approved. Agenda items are sent to the district at least 2 weeks ahead of the meeting, so please note the deadlines on our Meeting Schedules Page. We can no longer review material on a Friday and expect it to be on the agenda at the CIPD meeting the following Monday. Also, all course changes that affect a program must come with a program change and all new programs must have the necessary signature page at the meeting.

After this step, the course will be approved by the Board of Trustees and new courses/programs are sent to the State Chancellor’s Office in Sacramento for final approval and assignment of a unique ID number (courses only) or approval and listing into the State Inventory of Programs.

One full semester is the minimum possible time required for a proposal to move through the complete approval process, and it is not unusual for the process to take as long as a year. Refer to the Curriculum Production Timeline that appears on the Meeting Information page of this website.

 

  • Curriculum Committee

    Sunday 4 December 2016
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