Creating a New Course or Making Changes to Outlines
Along with updating information about content, textbooks, etc., we ask that each department review the material and make changes if need be regarding re/co-requisites and recommend preps. This handout will help you get started. If you need more help, please attend one of our workshops.
Updating your course:
Before you get started, make sure you have a copy of the last catalog and your login information. Once you have logged in, you can find a list of the courses in your department by using either the Build-Courses option or the Search-Courses option. Either way, you will get a list of the courses being offered with active courses in red, historical outlines in blue, pending courses in purple and launched courses in green. Once it has made it’s way through the approval process, you have the opportunity to make changes before you move the course to the committee for a vote. Courses become ‘Launched’ from ‘Pending’ when you move it after final review.
This is the checklist that our Tech Reviewers use when they look at the course: Tech Review Checklist
If you are working on a Transfer Degree, please see our SB1440 page for information about C-ID descriptors
Updating the Outline:
Once you have the list of courses, you can view the outline without editing using the Course Outline (WR )icon. This will pull up a screen that looks very similar to our old forms. Scroll down and compare the language used in the course description. If there are problems with language, the description doesn’t match the catalog or you find typos, you will need to edit the text. Since you are making changes, you need to access the outline via Build-Courses. Click New course to make a new outlines, Modify Course to update a course, Deactivate if you are deactivating a course because you no longer teach it or Reactivate if you would like to bring a course back. You do not have to choose a course number or title when you start the search, it will just give you a list of the courses in your department if you don’t. Click on the Copy (two pieces of paper) icon next to the course you need to edit. Then choose Laney Course Updating under proposal type. You don’t have to worry about whether or not you are making changes to the catalog anymore! We’ll determine that at our committee meeting.
* If there is no copy icon, that means someone is working on that outline. Go to Search – click “ALL” (default is only Active courses), choose your discipline and the full list will come up. Look for purple or green outlines to find out who is working on the outline
Click the Edit (pencil) icon. Now that you are in the editing mode, you will see a Checklist on the right side of the screen. Here you’ll see a list of words in blue and empty boxes. Click on the Cover section to edit the course description. Remember! Course descriptions are in the catalog, so if you want to change it and it is taught at other colleges, you need to have everyone change the wording and we need to bring it to CIPD at the same time.
Also, remember that course descriptions have to be worded in a specific way:
Start with an adjective or noun do not use “a”, “an” or “the course”. After the first general phrase, put a colon and start the next word with a capital letter. Use mostly descriptive terms, no verbs and very few articles. They should be 50 words or less. Variable levels should show separate description for each level.
Here is the latest version of the PCAH: PCAH 5th edition 10/13
Here are the latest guidelines for repeatability:
Once you have made the changes, click Finish. Notice that the word Cover changes to green and the box is now checked. The next option on the right is List of Changes. Here we ask that you tell us what you edited, for instance ‘we simply changed a typo in the description’ or ‘the description had two words in the wrong order’. If you are also going to update the textbook or SLOs in CurricuNet, please put that here as well. If you made changes to the outline that reflect knowledge gained from conducting SLO assessment, please enter that here too. Once again, click Finish when you are done so that the box is checked and the words change to green. Move through the checklist, one step at a time until the entire list is checked off.
This time around, our Articulation Officer is handling the language for transfer courses so you don’t have to do anything but thank her for her work.
Here is a handout created by our Articulation Officer (Laura Bollentino) that will help to ensure your updated outline will be UC/CSU standards
Checking the Requisites:
Our requisite list used to be an addendum to the outline and is now an option page in the program. You will see the word Requisite in the checklist. Click that option if the course you are editing has any pre-requisites, co-reqs or recommended preps. This is also found in the catalog and needs to be consistent across the campuses. If the catalog seems inaccurate, you may want to check the other campuses outlines to verify. You can do that in CurricuNet if that’s easier. Once you have that pulled up, you can add the courses using the pull down menu after you choose the type of requisite you are adding. Once you’ve pick the course, click Add. Once you are done, again click Finish and the box should be checked.
Just underneath the Requisite option, you see an option for Content Review. Here you can justify the requisite by comparing either the exit skills of the requisite course to the objectives of your course, the course content of the courses or content to objective after using the pull down menu to choose the course. Once you have done that, click Finish.
Updating the textbook and SLOs:
When you enter the SLOs, you don’t have to insert a number, it’s done for you. You can check this with the SR icon. If your course already has SLOs in TaskStream put they are not in CurricuNet, you can copy and paste them with their assessment into the program. Just don’t forget to put those things in the List of Changes. For instance: SLOs in TaskStream already, just put them into CurricuNet. Again, click Finish when you are done. This way the reviewer know they were already approved. If you are unfamiliar with the difference between SLOs and Objectives, we have a handout:
Textbooks need to updated for transferability and so that new faculty have an idea of what texts we use. See the Faculty Guide for Transfer for more information on texts. If a textbook you use is more than 5 years old, we suggest language similar to this in the Rationale area:
Our piano faculty continually examine new texts as they become available. It is our collective opinion that “The Library of Piano Classics, Vol. 2” is the most appropriate for our Intermediate Piano Literature IV classes. Its pedagogy is up to date.
Submitting the Outline:
Now that you have finished the update, you can submit the outline by clicking Submit on the left. The Submit button only appears when you have checked off your checklist, so make sure the list is now green with checks in the boxes. Please be sure you have changed the date on the Cover page to reflect when you’d like the change to be activated. If you have notes in the List of Changes section, that will help us move the outline through more quickly.
If you have additional questions concerning using CurricuNet, please contact your Tech Review Committee Member or the Curriculum Committee Chair. The committee members list is on the curriculum committee website (http://www.laney.edu/wp/curriculum-committee/committee-members/) along with the email for the chair.
Thank you for your work!